In this privacy statement we inform you about the way in which Personal Data is processed by us.
We may ask you to share certain Personal Information with us, including but not limited to your first name, last name and email address (identification information).
We only collect the Personal Data that is necessary to inform you about Holland Spoor Kwartier and / or to contact you.
We base this on the processing grounds of the agreement, the legal obligation, our legitimate interest and, in some cases, your consent (see also Article 2).
The processing of your Personal Data is subject to this privacy statement. For questions and / or comments, please contact [email protected]
By providing your Personal Information, you are deemed to have acknowledged the use of your Personal Information in accordance with this privacy statement.
Article 1 – Definitions
“Holland Spoor Kwartier” is an initiative of Life Europe, a private company under Dutch law, with its registered office in The Hague, 2521CA Waldorpstraat 17P, registered with the Chamber of Commerce under number 76657698.
“Personal data” has the meaning as defined in the General Data Protection Regulation 2016/679, which includes any information by which a natural person (also referred to as a “data subject” or “data subject”) is identified or can be identified.
“Controller” has the meaning as defined in the General Data Protection Regulation 2016/679. Holland Spoor Kwartier will be qualified as the Controller who determines the purposes and means for the processing of your Personal Data.
“Affiliated Company” means a company with which Holland Spoor Kwartier is affiliated, such as, for example, its sister companies or subsidiaries.
“Processor” has the meaning as defined in the General Data Protection Regulation 2016/679, which processes Personal Data on behalf of / on behalf of the Controller.
“Website” means the website of Holland Spoor Kwartier and its Affiliates: www.hskwartier.com.
Article 2 - Processing purposes and legal grounds
As part of our services and activities, we collect and process the identity and contact details of our customers and clients, their staff, employees, appointees and other useful contact persons. The purposes for these processing operations are the performance of agreements with our customers, customer management, accounting and direct marketing activities such as sending promotional or commercial information. The legal grounds are the implementation of the agreement, the fulfillment of legal and regulatory obligations and / or our legitimate interest (such as for direct marketing).
Information from suppliers
We collect and process the identity and contact details of our suppliers, their staff, employees, appointees and other useful contacts. The purposes of these processing operations are the implementation of this agreement, the management of the suppliers, the accounting and direct marketing activities such as sending promotional or commercial information. The legal grounds are the implementation of the agreement, the fulfillment of legal and regulatory obligations and / or our legitimate interest (such as for direct marketing).
We process the Personal Data of our employees in the context of our personnel management and payroll administration.
We process the identity and contact details as well as the work history and other data that are usually indicated on a curriculum vitae of applicants when they provide us with this information. The Personal Data is processed to investigate whether you are eligible for a job with us on the basis of our legitimate interest. If we want to keep your Personal Data for longer after the relevant vacancy has been filled, we will notify you about this and request your permission to do so.
In addition to the data of customers, suppliers / subcontractors, staff and applicants, we also process Personal Data of others, such as possible new customers / prospects, useful contacts within our sector, network contacts, contacts of experts, etc. This is done through our Website or through other channels. . The purposes of these processing operations are in the interest of our activities, direct marketing and public relations. The legal basis is our legitimate interest or, in some cases, the performance of an agreement.
Specifically, we can use the Personal Data we collect for the following purposes:
- to identify you as a user of the Website;
- to provide you with information about our projects and services;
- to provide you with our services and to perform any agreements;
- to process and handle potential complaints or requests;
- to assist us in evaluating, correcting or improving the Website and any related products or services of Holland Spoor Kwartier;
- for direct marketing purposes;
- for internal reasons, including business administration and archiving purposes.
Article 3 - The confidentiality of your Personal data
Whenever you provide Personal Data to us, we will treat this information in accordance with the provisions of this privacy statement and the legal obligations in the context of the processing of Personal Data, including the General Data Protection Regulation 2016/679.
We implement appropriate measures and procedures to secure and protect the Personal Data we collect through the Website or through electronic correspondence. In this way, we are committed, as far as can be reasonably expected, to prevent illegal processing of Personal Data and the accidental loss or destruction of your Personal Data.
Despite these precautions, we cannot guarantee that your Personal Data will be protected if this data is transferred or communicated in an unsecured manner through other channels outside the contact form on the Website.
We try to optimize the security of your Personal Data by limiting access to your Personal Data to persons with a need-to-know basis (for example: only Holland Spoor Kwartier and its employees, employees, Affiliated Companies or subcontractors who have your Personal Data necessary for the purposes described in article 2 will have access to the data).
Article 4 - How do we collect your Personal Data and for how long are they kept?Collection of your Personal Data We collect your Personal Data - without being exhaustive - in the following cases:
- when sending a request for information on the Website (via the contact form);
- when you conclude an (employment) contract with us;
- when sending a request to receive our newsletter;
- if you call, email or correspond with us in any other way than via the Website
We avoid the collection of Personal Data that is not relevant for the purposes set out in Article 2.
We may combine the Personal Information we collect with information that third parties provide to us.
Retention of your data
The Personal Data is stored and processed by us for a period that is necessary in function of the purposes of the processing and in function of the (contractual or non-contractual) relationship we have with you.
Customer data and data from suppliers or subcontractors will in any case be removed from our systems after a period of 7 years after the termination of the agreement or the project, except for the Personal Data that we must keep for longer or in case of an ongoing dispute for which the Personal Data are still necessary.
Other data will not be kept for longer than a period of 2 years after the last time that a meaningful contact has taken place with you, except in the case of explicit permission to keep this data longer.
Personal data of personnel will be deleted after a period of 5 years after the termination of the employment relationship.
Personal data of applicants will be deleted after the relevant vacancy has been filled or after a period of 2 years after permission has been obtained to notify applicants about future job opportunities.
Article 5 - Transfer of Personal Data
We will not transfer Personal Data to third parties located outside the European Economic Area, except to subcontractors or employees who are committed under the European Commission's Standard Contractual Clauses and thereby provide an adequate level of security for the processing of Personal Data.
Furthermore, we will not transfer Personal Data to parties located within the European Economic Area other than with your consent, unless:
• the transfer is necessary to allow Affiliates, employees, agents or subcontractors to provide a service or perform a task on our behalf (including but not limited to providing marketing support, conducting market research or providing customer service) ;
• this is required by law.
Any transfer of Personal Data to a recipient as listed above is in accordance with the provisions of the General Data Protection Regulation 2016/679. We ensure that measures are taken so that the recipients cannot use the Personal Data for purposes other than those exhaustively listed in Article 2 and that the recipients have taken sufficient technical and organizational measures to protect this data. In order to guarantee the security of the Personal Data, we will always conclude a processing agreement with the aforementioned recipients of the Personal Data, and if necessary Standard Contractual Clauses as provided for by the European Commission. We will take all necessary precautions to ensure that the employees and employees who have access to the Personal Data only process it in accordance with this privacy statement and the legal obligations under the General Data Protection Regulation 2016/679.
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